Privacy Policy

The scope and purpose of this Privacy Notice

This Privacy Notice explains how Human Aid & Advocacy (“we”, “us”, “our”), collects your Personal Data, what we use it for and with whom we share it, in accordance with applicable data privacy laws and the General Data Protection Regulation (“GDPR”).

Should you have any questions about this Privacy Notice you can contact us at [email protected] or at the address mentioned below.

Human Aid & Advocacy

Human Aid & Advocacy is a registered UK charity with charity registration number 1138111. Human primarily responds to disasters and emergencies, as well as promoting sustainable economic and social development by working with local communities regardless of race, religion or gender. We specialise in providing aid and support to orphans and vulnerable women. We carry out projects through the following work programmes humanitarian work, development work and building infrastructure.

Human Aid & Advocacy is established as a private limited company by guarantee without share capital under the law of England and Wales, whose registered office is at 2 Coke Street, London, E1 1ER, United Kingdom with registered number 07227412.

Personal Data

The term “Personal Data” as used in this Privacy Notice means any information relating to you such as your name, contact details, bank account details etc. Personal Data does not include data from which you can no longer be identified such as anonymised aggregate data.

What information do we collect about you and what do we use it for?

We collect the Personal Data you choose to provide to us, e.g. by completing a form on our website or if you contact us by letter, telephone, email or any other means of electronic or personal communication. We also obtain Personal Data from your IP address, web browser and operating system that you use to access our website.

We will use your Personal Data to receive donations and allocate to the relevant projects and/or initiatives. We may also use your Personal Data to inform you about our other projects and initiatives, and marketing events.

We will process your Personal Data if and to the extent applicable law provides a lawful bases for us to do so. We will therefore process your Personal Data only:

1. a)   if you have consented to us doing so;
2. b)   if we need it to perform the contract we have entered into with you;
3. c)   if we need it to comply with a legal obligation; or
4. d)   if we (or a third party) have a legitimate interest which is not overridden by your interests or fundamental rights and freedoms. Such legitimate interests will be the providing of legal services by us, administrative or operational processes within HAUK and direct marketing.

Please note that we may use or disclose Personal Information if we are required by law to do so or if we reasonably believe that use or disclosure is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access Personal Information (or to exercise any of your other rights). This is another appropriate security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it.

Accuracy of information

It is important that the Personal Data we hold about you is accurate and current. Please let us know if your Personal Data changes.

What if you do not provide the personal data we request?

It is in your sole discretion to provide Personal Data to us. If you do not provide us with all or some of the Personal Data we request, we may not be able to process a gift or a gift aid donation from you, properly administer a donor account or to send you any requested marketing information.

Change of purpose, anonymisation

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose. If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

In some circumstances we may anonymise your Personal Data so that it can no longer be associated with you, in which case it is no longer Personal Data.

With whom will we share your information?

When using your Personal Data for the purposes and on the legal basis described above we may have to share these with other HAUK offices and services providers we work with. We may also have to share your Personal Data with regulators, public institutions, courts or other such third parties.

For the purposes described above we may have to transfer your Personal Data from the European Economic Area (EEA) to a third party outside of the EEA and in a jurisdiction not being subject to an adequacy decision of the European Commission. We will always ensure that there is a legal basis for such data transfer so that your Personal Data is treated in a manner that is consistent with, and respects the EU laws and other applicable laws and regulations on data protection. A relevant safeguard method may be having EU standard contractual clauses in place. If you require further information about this you can request it from [email protected].

Your rights in relation to your information

You have rights as an individual which you can exercise under certain circumstances in relation to your Personal Data we hold. These rights are to:

•     request access to your Personal Data (commonly known as a “data subject access request”) and request certain information in relation to its processing;
•     request rectification of your Personal Data;
•     request the erasure of your Personal Data;
•     request the restriction of processing of your Personal Data;
•     object to the processing of your Personal Data.

If you want to exercise one of these rights please contact us at [email protected].

You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, or, as the case may be, any other competent supervisory authority of a EU member state.

Right to withdraw consent

In case you have provided your consent to the collection, processing and transfer of your Personal Data, you have the right to fully or partly withdraw your consent. To withdraw your consent, please contact [email protected]. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there are compelling legitimate grounds for further processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. In case we processed your Personal Data for direct marketing purposes, you have the right to object at any time, in which case we will no longer process your Personal Data for such marketing purposes.

How long will we retain your information?

We will only retain your Personal Data for as long as necessary to fulfil the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.

To determine the appropriate retention period for your Personal Data, we will consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your Personal Data so that it can no longer be associated with you, in which case it is no longer Personal Data.

Upon expiry of the applicable retention period we will securely destroy your Personal Data in accordance with applicable laws and regulations.

Fees

You will in general not have to pay a fee to exercise any of your individual rights mentioned in this Privacy Notice. However, we may charge a reasonable fee if you are exercising of individual rights is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Data Protection Officer

Our data protection officer can be reached at Human Aid & Advocacy, 2 Coke Street, London, E1 1ER, United Kingdom and by email at [email protected]

Changes to this privacy notice

We reserve the right to update this privacy notice at any time, and we will make an updated copy of such privacy notice available on our website.

Further information

If you have any concerns or require any further information, please do not hesitate to contact [email protected].